The platform
One record for the clinic, the employer and the consultant
Firefly OHS is a multi-company platform. The occupational health clinic and its client employers work on the same records, and each party sees only what its role allows.
Principles we won't compromise on
Medical stays medical
Medical results are kept confidential from HR. Employers see fitness status and restrictions, not clinical detail.
Requirements, not hard-coded rules
A configurable requirements engine per industry and workplace, so the register keeps up when regulations change.
Honest reporting
We report requirements in order, never a legal compliance verdict. You see exactly what is current, due or missing.
For the occupational health clinic
Everything a clinic needs to run medicals and issue certificates employers can trust.
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Bookings and clinic workflow
Employers book medicals online. Reception, nurse, technician and doctor sign-off run in one flow.
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Certificates and QR verification
Certificates of fitness carry a QR code, so anyone can confirm a certificate is genuine and current.
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Medical surveillance
Employees grouped by exposure, with the right tests scheduled for each group and reminders before they fall due.
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Injury on duty (COIDA)
Injury-on-duty cases tracked from first report through to the Compensation Fund claim.
For the employer's whole OHS system
Every register an inspector or auditor asks for, joined to the same employee records.
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Compliance register
Requirement libraries for 17 industries, applied per workplace, with the items that could stop work flagged first.
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Corrective actions
Every red flag becomes an action with an owner, a due date and evidence of closure.
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Risk assessments
Hazard identification and risk assessments per task and area, with review dates.
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Inspections
Workplace inspections with findings assigned to the person responsible.
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Incidents and near misses
Report and investigate incidents, with the legal reporting deadlines tracked.
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Appointments and committee
Statutory appointments, safety representatives and committee records.
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Training register
Who is trained for what, and when each certificate expires.
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PPE register
PPE per worker by barcode, with what every worker must have and what is past its replace-by date.
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Contractors
Contractor compliance kept with the rest of your safety records.
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Health and safety file
Your H&S file assembled from the records already on the platform.
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Reports
Management reports per company and site, with exports for your own analysis.
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Multi-company view
Clinics and groups see each client company separately, each with its own records and users.
Where the software makes a difference
The regulations that create the most paperwork
South African employers carry ongoing, record-heavy duties under the OHS Act 85 of 1993 and its regulations. These are the areas where a shared digital record saves the most time and risk.
| Regulation | Applies to | Records Firefly OHS helps you hold |
|---|---|---|
| General Administrative Regulations | All workplaces | Incident register, investigations, appointments |
| General Safety Regulations | All workplaces | PPE issued free of charge, first aid, housekeeping |
| Noise Exposure Regulations, 2024 | Noisy workplaces | Noise zones, exposure monitoring, audiometry. Records are kept for 40 years. |
| Physical Agents Regulations, 2024 | Heat, cold, vibration, radiation, lighting | Risk assessments, monitoring, medical surveillance |
| Hazardous Chemical Agents Regulations (R.280) | Chemicals, dust, silica | Assessments, air monitoring, medical surveillance |
| Hazardous Biological Agents Regulations | Healthcare and laboratories | Exposure and vaccination records |
| Ergonomics Regulations, 2019 | Offices, manufacturing, logistics | Ergonomic risk assessments, surveillance |
| Construction Regulations, 2014 | Construction projects | H&S specification and plan, H&S file, contractor appointments, fall protection plans |
| Driven Machinery, Pressure Equipment and Electrical Installation Regulations | Industrial sites | Inspection and test certificates |
| Mine Health and Safety Act 29 of 1996 | Mines and quarries | Mine health and safety requirements, held in their own library |
| COIDA | All employers | Injury-on-duty and occupational disease reports to the Compensation Fund |
Health information handled the way the law expects
Medical records are special personal information under POPIA, and the 2026 health-information regulations apply directly to employers and those working for them. Firefly OHS is designed around them.
- Role-based access for clinic and employer users
- Medical detail kept separate from HR visibility
- You own your data and can export it at any time
Consultant portal and offline mobile
A portfolio view for OHS consultants across many client companies, and offline use on site where signal is poor.
See it working in your industry
We'll walk you through a demo company set up for your industry, with its laws, PPE and medicals.